Document checklist
Montserrat → Namibia: Students' Permit
What you need before you submit, checked against official requirements, not guesswork.
Not yet checked. This page was drafted from the sources listed below but hasn't passed verification yet. Double-check anything critical directly with the official source before you rely on it.
Required documents
15 itemsIdentity
Completed permit and visa application forms
RequiredThe temporary work or students' permit form (form number 0/2742(2)) and the visa application form (form number 3-1/0033), both fully completed.
Source: Ministry of Home Affairs, Immigration, Safety and Security (MHAISS), All Permits General Information
Copy of your passport
RequiredA copy of your passport's personal data page.
Source: Ministry of Home Affairs, Immigration, Safety and Security (MHAISS), All Permits General Information
Two passport photos
RequiredTwo recent passport-size photos.
Source: Ministry of Home Affairs, Immigration, Safety and Security (MHAISS), All Permits General Information
Financial
Deed of surety (form 3-1/0005)
RequiredA completed deed of surety, form number 3-1/0005, signed by a bank or your sponsor.
Source: Ministry of Home Affairs, Immigration, Safety and Security (MHAISS), All Permits General Information
Payment for permit endorsement (on approval)
RequiredOnce approved, you'll need to submit your approval letter and passport with the original receipt of payment for the permit. The fee is N$1,600 per year for primary and secondary education, or N$2,200 per year for tertiary education.
Source: Ministry of Home Affairs, Immigration, Safety and Security (MHAISS), All Permits General Information
Written proof of your funding source
Written proof of any bursary, the name and contact details of whoever is funding your education.
Source: Ministry of Home Affairs, Immigration, Safety and Security (MHAISS), All Permits General Information
Written undertaking from parent, guardian, or sponsor
RequiredA written undertaking from your parent, guardian, or sponsor agreeing to fund your studies.
Source: Ministry of Home Affairs, Immigration, Safety and Security (MHAISS), All Permits General Information
Purpose of travel
Motivation letter
RequiredA letter stating, among other things, your reasons for studying in Namibia.
Source: Ministry of Home Affairs, Immigration, Safety and Security (MHAISS), All Permits General Information
Proof of acceptance from your Namibian institution
RequiredProof of acceptance or registration with the study institution you'll attend in Namibia.
Source: Ministry of Home Affairs, Immigration, Safety and Security (MHAISS), All Permits General Information
Insurance
Proof of medical aid (travel insurance) and accommodation
RequiredProof of medical aid or travel insurance, and proof of where you'll be staying in Namibia.
Source: Embassy of the Republic of Namibia, Finland, Study & Work Visa
Other
Certified English translations
All documents must be in English, or translated into English and certified.
Source: Embassy of the Republic of Namibia, Finland, Study & Work Visa
Medical report (form 3-1/0003)
RequiredA completed medical report on the Ministry's form number 3-1/0003.
Source: Ministry of Home Affairs, Immigration, Safety and Security (MHAISS), All Permits General Information
Parents' and guardian's written undertaking (under 18)
RequiredIf you're under 18: a written undertaking with contact details from both biological parents plus copies of their ID, a written undertaking from your guardian and/or sponsor, and proof of your previous qualifications.
Source: Embassy of the Republic of Namibia, Finland, Study & Work Visa
Police clearance certificates
RequiredA police clearance certificate from your country of origin and from your last country of residence for the past 6 months. Required if you're 18 or older; also needed from Namibia for a renewal or change of condition.
Source: Ministry of Home Affairs, Immigration, Safety and Security (MHAISS), All Permits General Information
Radiological report (form 3-1/0004)
RequiredA completed radiological (chest X-ray) report on the Ministry's form number 3-1/0004.
Source: Ministry of Home Affairs, Immigration, Safety and Security (MHAISS), All Permits General Information
Why applications on this route get refused
Missing or incomplete documents
MHAISS lists a specific set of forms and documents for the Students' Permit, a missing item in that set can hold up or stop your application.
How to avoid it: Check every item on the requirements list, including the exact form numbers, before you submit.
Documents not in English or not certified
All documents must be in English or translated into English, and the translation must be certified.
How to avoid it: Get any non-English document translated by a certified translator before you submit it.
No proof of acceptance from a Namibian institution
You need proof of acceptance or registration with the institution you plan to study at.
How to avoid it: Get this confirmation from your institution before you apply.
Missing medical, radiological, or police clearance documents
The medical report, radiological report, and police clearance certificate(s) are all listed as required documents.
How to avoid it: Book these appointments early, since original certificates and clearance checks can take time to get.
Sources
- Ministry of Home Affairs, Immigration, Safety and Security (MHAISS), All Permits General Information · checked 20 Sept 2026
- Embassy of the Republic of Namibia, Finland, Study & Work Visa · checked 20 Sept 2026
- Embassy of the Republic of Namibia, USA, Application for Temporary Work Permit or Study Permit · checked 20 Sept 2026
Check your documents against this list before you pay the Namibia application fee.
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